What is PDF remediation and why is it essential for organizations?
According to Section 508, if your organization frequently uses PDF documents, these PDFs must be created in a way that assistive technologies can understand and replicate the material in an usable manner. Because of this necessity, people with disabilities can comprehend content just as well as people without disabilities. PDF remediation is the process of converting already-existing PDF documents into accessible documents.
There are businesses that offer PDF remediation services or technologies that your team can employ internally. But in both situations, the devil is in the details, and there are different PDF repair options. Face-value decisions can be risky because the effects of non-remediated PDFs can be extensive and expensive.
Why is it so difficult to find a reliable PDF remediation provider?
The dilemma of budget and time limits encourage providers to cut corners to get things done on time and within budget. This results in PDF cleanup services that meet the bare-minimum criteria, frequently certified by automatic verification tools. However, what tools find as a remediated PDF, in actuality, is a PDF remediated to fit these tools’ requirements, not the needs of individuals with disabilities.
In other words, quality suffers when businesses look for a quick and inexpensive PDF remediation service. In the form of litigation for delivering inadequately remedied PDF documents, low quality PDF remediation services turn into a minefield with fatalities.
Here are five key points to keep in mind when looking for a PDF remediation service provider:
Exaggerating the quality of a company based on its age or experience.
Unfortunately, the cost of PDF remediation services rises with scale. As PDF remediation businesses receive more work, they work faster to complete tasks and move on to the next client. Age and size of the business do not, however, ensure attention to detail. In fact, it may be cause for suspicion that you are only another client for whom they must perform internal procedures.
Providing the quickest turnaround possible.
Remedial work on PDF files is time-consuming, labor-intensive, and demands an absurd amount of attention to detail. It takes time to parse bullet lists, pictures, graphs, charts, and other text formatting features. Although there are solutions available on the market to speed up the procedure, it is still not entirely automated. For a tool to safely and consistently pre-process the PDF document, there are simply too many document variables.
Claiming proprietary software that provides unbelievable help in PDF remediation.
Remedial work on PDF files is a procedure that cannot be totally automated. The majority of the tags can be generated automatically by technologies on the market that perform a respectable job of identifying text formatting. But the issue is that these programmes frequently make mistakes when dealing with different writing and formatting styles, particularly in older papers.
Using a large team to claim speed of delivery.
Remediating PDF files requires expertise, and qualified workers are hard to come by. Companies that do hire these specialists typically pay a premium. Therefore, while the result of this expert job may be quick, it will undoubtedly not be the least expensive choice. When you speak with a business that offers excellent work for cheap pricing, caution should be exercised.
Answering all your corner-cutting questions with \”no problem.\”.
Make sure to ask some challenging questions while you are comparing various PDF cleanup service providers during the screening phase. Better still, bring in a complicated PDF document that you already have and ask the company to explain its complexity to you and provide specifics on how it would be fixed.
The bottom line
As you can see, PDF remediation is a complicated subject, thus choosing a PDF remediation provider will need you to read between the lines. Businesses that specialize in PDF correction do well from this. Organizations have a big duty to make sure that people with impairments can access their PDFs. It can be expensive to fix problems resulting from failure to adhere to Section 508 and ADA regulations.
DTP Labs can be a good choice for you if you are actively looking for a PDF Accessibility Services and quality is your top priority. No matter how complicated the PDFs are, we have a specialized task force of experienced PDF remediators who can take on any PDF remediation assignment.
Feel free to contact us for a free PDF remediation consultation.